Job Details

Description

The California Department of Transportation (Caltrans) is seeking to hire a Student Assistant. Under the close supervision by the Chief, Office of Administration, in a learning capacity, the Student Assistant will assist with administrative office work.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser:

Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Communications, Liberal studies, Sociology, or a related field.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 - $24.62 per hour

Minimum Qualifications

• The student must have knowledge of the following computer applications including, but not limited to, Microsoft Suite and Adobe Acrobat.
• The skills this student assistant possess include being detail oriented, flexible, dependable, organized, responsible, and have excellent customer service.
• The ability to communicate effectively and professionally in English both orally and in written format are also required.
• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
• The student has experience operating printing and scanning equipment.

Duties and Responsibilities

• In a learning capacity, utilize various database applications to create, organize, track and analyze data.
• In a learning capacity, assist with administrative support duties, including photocopying, scanning, answering phones and general word processing.
• In a learning capacity, maintain confidential records and assist with special projects as assigned.
• In a learning capacity, attend meetings and participate in trainings.
• In a learning capacity, perform other administrative tasks as needed to support the success of the division's operations.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment. Office work will require the student to sit for long periods using a keyboard and video display terminal.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.

In addition to your resume, please upload your most recent transcripts.

Apply by: 9/3/2025