Job Details

Legal Process Clerk I/II

The current vacancy is in the Shasta County Probation Department. The oral exam is tentatively scheduled for December 2025. Responses to supplemental questions are required. Final filing date: December 19, 2025 at 12:00 PM. Salary information: Legal Process Clerk I: $3,015 - $3,849 approximate monthly / $17.29 - $22.20 approximate hourly. Legal Process Clerk II: $3,276 - $4,181 approximate monthly / $18.90 - $24.12 approximate hourly.

About Shasta County: Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

About the Department: The Probation Department provides services and supervision, accountability, rehabilitation, and support services for both youth and adults in the criminal justice system to include divisionary services, conducts pre-sentence/adjudication investigations, prepares sentencing and disposition reports and other court ordered reports, makes placement recommendations for juveniles and adults, completes assessments, and develops case plans. Following sentencing/disposition, the department monitors adults placed on formal supervision and juveniles placed on supervision by the court and given terms of probation.

About the Position: Legal Process Clerk I/II: Under supervision, to learn to accept, process and type legal documents; and to perform related work as required.

Special Note: An individual will be required to pass a background investigation relevant to working in a law enforcement office or facility prior to being hired.

Distinguishing Characteristics: The Legal Process Clerk series is distinguished from the general clerical series by the specialized knowledge required to perform duties in a legal setting involving a wide variety of legal terminology, forms, and procedures.

Legal Process Clerk I is distinguished from the next higher class of Legal Process Clerk II in that the former is the trainee class in the series. Duties may vary somewhat depending on which office the incumbent is assigned.

Legal Process Clerk II is distinguished from the next lower class of Legal Process Clerk I in that this class is considered to be the journey level class in this series and incumbents are expected to be able to perform the full range of duties. Duties may vary somewhat depending on which office the incumbent is assigned.

Examples of Essential Duties: Assignments for Legal Process Clerks are in the District Attorney, Public Defender, Probation, Child Support Services, and Sheriff's Offices. Depending on the assignment, any of the following duties will be required to be performed:

Legal Process Clerk I: Learns to receive and process legal documents for filing in criminal, civil, juvenile, family law, child support, and probate actions; examines documents for jurisdiction, accuracy and completeness and enters into register of action; initially calendars cases; checks and issues subpoenas, summonses, writs of execution, possession, attachments, seizures of property, and similar documents; indexes and cross indexes proceedings; searches records and files for prior actions; answers questions for attorneys and the public; collects fees, makes change, writes receipts and keeps records; types dictation and documents involving considerable legal terminology, such as complaints, warrants, motions, petitions, stipulations and judgments; acts as an information source regarding department policies, procedures, and activities; performs data entry and filing of booking reports and miscellaneous paperwork; contacts various agencies throughout the county to verify information (ex: obtaining police reports, court dates, etc.); prepares the Court calendar; maintains confidentiality of information in accordance with departmental policy, as well as all applicable laws and regulations; receives calls and directs callers to appropriate personnel; files reports and miscellaneous paperwork; obtains and assembles information from files; provides general assistance to the public; interacts with clients; assists in-house personnel, as well as outside agencies in obtaining information, and performs related duties as assigned.

Legal Process Clerk II: In addition to the above, maintains trust account general ledgers.

Qualifications: Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Legal Process Clerk I: Knowledge of legal terminology; office procedures and practices; Business English, including vocabulary, correct grammatical usage and punctuation. Ability to type at a speed of not less than 45 words per minute from clear copy; operate standard office equipment; maintain accurate records; receive and account for fees; learn civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; learn the operations and procedures of the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; learn the legal terminology and forms used in the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office.

Legal Process Clerk II: Knowledge of civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office operations and procedures of the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; legal terminology and forms used in the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; office procedures and practices; business English, including vocabulary, correct grammatical usage and punctuation. Ability to determine acceptability and process criminal and/or civil documents; deal courteously and tactfully with attorneys, other employees and the public; type at a speed of not less than 45 words per minute from clear copy; perform legal clerical work; receive and account for fees; operate standard office equipment; maintain accurate fiscal records.

Minimum Qualifications: Legal Process Clerk I: One (1) year of responsible clerical experience in work that would have provided some familiarity with legal terminology. Legal Process Clerk II: One (1) year of experience comparable to a Legal Process Clerk I with Shasta County.

Ideal Candidate: The ideal candidate can provide excellent customer service and assistance in challenging conversations with clients (answering phones, at the receptionist window, etc.) with calm, grace, and compassion. Maintains a high level of confidentiality and is a team player. Organization and problem-solving skills are highly desired.

Special Requirements: Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.

Supplemental Questions: Responses to the following must be submitted with a completed application:

1. Do you have one (1) year responsible clerical experience? Yes / No
2. Do you have one (1) year of experience comparable to that of a Legal Process Clerk I with Shasta County? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
3. How much work experience do you have using computers? a. Less than 6 months b. 6 months to 1 year c. 1 2 years d. 2 3 years e. 3 or more years
4. I acknowledge this position may require a valid California driver's license. Yes / No

Physical Demands and Work Environment: Legal Process Clerk I/II: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Other Considerations:

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including