Job Details

POSITION TITLE

Data Manager and School Treasurer

SCHOOL/DEPARTMENT

Alamance Virtual School

SALARY

Salary Grade 64

FLSA STATUS

Non-exempt

REPORTSTO

Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

40

NUMBER OF MONTHS PER YEAR

12

POSITION PURPOSE:

The Data manager performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned elementary, middle or high school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs that are part of the student information system to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and to generate federal, state and local reports. The Data Manager is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies of records on flash drives or other secure forms of storage. The Data Manager is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms.

The School Treasurer provides administrative assistance for the Finance Department and maintain an accurate accounting of the daily financial activities assigned by utilizing accounting practices established by the Finance Department. A person holding this position will also be expected to assist the Chief Finance Officer in activities that promote the efficient operation of the Finance Department. The Lead Finance Secretary provides secretarial support to assigned personnel; coordinating and monitoring financial information including deposits and expenditures; and providing information and/or direction as may be requested by the Chief Finance Officer.

Work may also involve general clerical work, such as answering telephones and assisting visitors to the school office.

MINIMUM QUALIFICATIONS:

• High School diploma/GED High School diploma/GED required.
• Associate's degree in business, finance or another related field
• Four years of experience in a clerical position with at least two years of some form of bookkeeping or other financial work.
• Experience in an automated office or systems environment
• Any equivalent combination of training and experience that provides the required combination of knowledge, skills and abilities

• Must possess a valid driver's license issued by the NC Department of Motor Vehicles

• Minimum of one (1) year of experience in data management or the equivalent experience with a computer system that requires knowledge of editing and completing source data.
• At least three years of bookkeeping or other financial work.
• Spanish Speaking

• Considerable knowledge of the operations of the school
• General knowledge of common word processing, spreadsheet and file maintenance programs
• General knowledge of the principles of organization and administration
• Ability to transcribe information and to prepare standardized forms, letter and reports from that information
• Ability to operate common office machines
• Ability to process documents such as purchase orders, invoices, etc.
• Ability to maintain complete and accurate records and to develop standard reports from those records
• Ability to establish and maintain effective working relationships as necessitated by work assignments
• Considerable knowledge of computer-related operations associated with the student information management system and the electronic gradebook programs used by the district
• Working knowledge of computer technology, computer operations and peripheral equipment
• General knowledge of common software packages such as word processing, spreadsheet and file maintenance program
• Understands financial protocol, reports, and spreadsheet formats.
• Applying and using word processing applications, spreadsheet applications and database applications.

• Utilize the computerized student information system, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
• Prepare and maintain computer records of daily student attendance, utilizing computer-driven scanner to enter data from submitted forms; reviews late arrival forms, and reconciles with absences to create "tardy" lists
• Review check-out forms and reconcile with absences to create "early leave" lists
• Enter codes into files to indicate individual students' excuses for absences
• Prepare correspondence to students' parents/guardians to advise of excessive absences, according to established policies
• Prepare attendance reports and reconciles manual and computer reports monthly
• Prepare and maintain database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.
• Record student suspensions and prepares periodic statistical reports based on information
• Record student withdrawal from school enrollment and/or courses, recording reasons for withdrawal and student's plans, as available
• Prepare periodic statistical reports associated with withdrawals
• Prepare and maintain daily back up records on flash drive or other secure method
• Prepare and maintain records of exceptional students being served by the school, including student's enrollment and personal data, and specific handicap(s)/disability(ies) of individual student
• Maintain computer records of students' scores on state mandated tests and standardized assessments; provide files to be used for school accountability
• May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies
• Troubleshoot hardware and software problems and errors in computer equipment or software, determine cause of error or stoppage and applies corrective steps or standard operational techniques in case where stoppage can be corrected; develops remedies to identified programs deficiencies or operational failures
• Select data from varied sources, and summarize information for standard reports, including preparing reports for the submission to building administrators, school system administrators and NCDPI as required or requested; ensures delivery in a timely manner
• Enters financial data into records either hard copy of data files/records in District
• Record various files on flash drive or other secure storage method as backup copies or for delivery to appropriate officials or offices
• Perform routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc.
• May serve on various school and/or school system committees, attend meetings and participate in other activities of such groups as appropriate
• Attend seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on the student information system
• Perform other duties as assigned by the Principal, Director of Student Information, or Chief Finance Officer.