Job Details

Office Administrator

Wise Auto Group has been your automotive family for over 100 years! We believe in hiring the heart and training the mind and strive to hire passionate individuals who want to stand out from the crowd. We want to challenge our associates to be the best they can be, while providing all the resources to help them reach their potential. Working at Wise Auto is more than a job - it's a career! If you want to be part of one of the fastest growing automotive groups in the country, Wise Auto is the place for you.

We are looking for the people that want to...

• Raise the bar in the automotive industry
• Grow and develop professionally
• Learn from the best in the business
• Take the next step in a long career

Pay: $18/hr-$22/hr DOE

The Office Administrator performs a wide range of administrative and office support duties associated with accounts payable, accounts receivable, vehicle sales, and vehicle title transfers. The role requires regular correspondence with the local Department of Motor Vehicles, as well as government entities in other jurisdictions.

Qualifications

• Must be at least 18 years old
• Must hold a valid Driver's License
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
• High school diploma or GED preferred
• Professional and dependable
• Extremely detail-oriented
• Excellent customer service skills
• Confidentiality with sensitive documents
• Helpful attitude and friendly demeanor
• Organizational and time management skills
• Business email etiquette

Experience

• Computer and internet skills, including the Microsoft Office suite
• Motor Vehicle industry experience is required

Duties and Responsibilities

• Monitor critical analytics
• Receipt all contract funding notices
• Prepare trade-in lien payoffs
• Post and package deals
• Send 10-day letters
• Process cancellations
• Prepare remit checks
• Maintain clean assigned schedules
• Update chargeback list weekly
• Prepare & process DMV transfers
• Verify unit count for salespeople
• Prepare funding date average for F&I
• Follow up on down payment status
• Monitor uncapped deal lists
• Work closely with F&I
• Print, analyze, and distribute reports as requested by management
• Ensures that all accounting transactions comply with financial policies and procedures
• Cut rebate down payment checks
• Assist office manager with any other tasks requested

Benefits

• Medical, Dental & Vision Insurance
• 401k plan w/ matching contributions
• Paid Vacation, Holiday, and Sick Pay
• Growth opportunities
• Complete paid training programs for rapid advancement including periodic job reviews
• Employee vehicle purchase plans
• Family culture with organized structure
• Long term job security
• Associate discounts on vehicles, service and parts purchases
• Employee recognition programs
• Leading competitive pay

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

NO AGENCIES PLEASE

Any unsolicited resumes sent to Wise Auto Group from a third party, such as an Agency, including unsolicited resumes sent to Wise Auto Group's mailing address, fax machine or email address, directly to employees or hiring managers will be considered Wise Auto Group's property. Wise Auto Group will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

We participate in E-Verify. We will provide the federal government with employees' Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.