Job Details

Job Description

Location: Hybrid in New York (Mon-Thurs on-site)
Pay Rate: $30-$36/hr depending on experience
Duration: 3 months to start, with potential to extend

The Planet Group's New York based Law Firm is seeking a hybrid Event Planner to join their team. This is a unique opportunity to join a dynamic team where you can develop in your career alongside seasoned event professionals. You will support the execution of client-facing events that advance the firm's strategic vision, including client dinners, seminars and webinars, off-site retreats, sporting events and concerts, and other client-centric networking activities.

The client events team collaborates regularly with practice development, marketing and communications colleagues as well as the firm's internal events team and partners to deliver white-glove experiences. Ideal candidates are creative, organized, detail oriented and comfortable supporting multiple events and time-sensitive deadlines concurrently. They possess strong interpersonal and client service skills and communicate effectively at all levels of the organization. Keeping current on New York's restaurant scene and happenings in and around the city is essential, and qualified candidates can easily bring these capabilities to bear outside of New York. Ideal candidates are comfortable actively contributing ideas, and expanding upon existing organizational tools, processes and policies related to event production and delivery, all while providing an outstanding client experience.

We are looking for a responsive, organized, self-starter, with good judgement, sophisticated taste and qualities that inspire confidence, respect and trust. A "whatever it takes" attitude and an eye for quality are critical to your success.

Event Planner Responsibilities:

• Support client event planning and execution efforts across firmwide practices, from request through execution and post-event reporting and ROI analysis.
• Contribute to the execution of end-to-end event details, including but not limited to; registration; photography; transportation; floral and menu selection; audio-visual specs; and other event related logistics as required.
• Organize production of event related materials with stakeholders, including signage, print materials, name tags, promotional giveaways, etc.
• Draft run-of-show and process documents in support of all events.
• Provide on-site support to ensure the smooth execution of all events, including event check-in, set-up and breakdown.
• Assist event technology efforts for in person and hybrid programming, including production protocols and audio-visual requirements.
• Maintain the department's event calendar and activity database (pull reports, update items, etc.).
• Generate knowledgeable venue options and recommendations in a user-friendly format.
• Provide feedback on invitation and material design.
• Handle event RSVP tracking and reporting.
• Liaise with the firm's Continuing Legal Education (CLE) team to secure credit where appropriate.
• Contribute to post-event communications and reporting.
• Maintain event budgets.
• Deliver post-event surveys and generate feedback reports.
• Schedule meetings and conference rooms and organize meeting materials.
• Prepare and process invoices, bills, and expense reports.

Event Planner Qualifications:

• A four-year degree required.
• 3+ years' experience in event planning in a fast-paced professional services organization.
• Law firm or other professional service experience are a plus.
• Technologically savvy with a familiarity of platforms such as Zoom and InterAction or an equivalent Contact Relationship Management (CRM) system.
• Available to travel a needed (some travel required).
• Flexible schedule (early mornings and after hours may be required).
• This role requires interaction with firmwide attorneys and administrative personnel on a regular basis, as well as communicating information to various groups within the broader marketing/business development department. The successful candidate will possess outstanding proofreading and communication (oral and written) skills, and the ability to multitask and prioritize in a fast-paced environment with meticulous attention to detail and a professional demeanor.

#LI-MH1

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.