Job Details

Executive Assistant

United States (Remote)

Bring your executive assistant expertise to Pax8 and help empower senior leaders to operate at their best while driving operational excellence across the business.

A Role That Drives Impact

As an executive assistant at Pax8, you will serve as a trusted partner to senior leadership — ensuring seamless day-to-day operations while enabling executives to stay focused on strategic priorities.

This role goes beyond traditional administrative support. You'll be a proactive, highly organized operator who thrives in a fast-paced environment, balancing multiple priorities while delivering with precision and discretion.

A Culture That Sets Us Apart

At Pax8, collaboration, trust, and curiosity are core to how we work. You'll partner with leaders and colleagues who value transparency, creative problem-solving, and continuous learning — creating an environment where you can grow your influence and make a meaningful impact.

What You'll Be Doing

Owning executive calendars — managing complex schedules, coordinating meetings, and ensuring leaders stay focused on the highest priorities

Coordinating travel logistics — booking flights, hotels, and transportation while ensuring seamless end-to-end itineraries

Managing inbox communications — prioritizing messages, drafting responses, and enabling clear, timely communication

Preparing leaders for success — developing agendas, gathering materials, and coordinating meeting logistics and technology

Supporting and participating in meetings — capturing key takeaways, tracking action items, and ensuring follow-through

Driving operational efficiency — managing expense tracking and reimbursements while supporting ongoing business activities

Planning and executing events — coordinating logistics and ensuring successful internal and external events

Creating polished communications — drafting and editing presentations, reports, and executive-level materials

How You'll Make An Impact

Your work will directly enable executive effectiveness — bringing structure, clarity, and efficiency to daily operations. You'll help create an environment where leaders can focus on strategy, accelerate decision-making, and drive business success.

What You'll Bring

• Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
• Exceptional organizational and time management skills with a strong attention to detail
• Strong communication and interpersonal skills with the ability to engage across all levels
• High level of discretion and professionalism when handling confidential information
• Proficiency in modern office tools and administrative systems
• A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative

Education & Certifications

Bachelor's degree in a related field or equivalent work experience

Benefits

• Medical, dental and vision insurance
• Employer-paid life insurance
• Employer-paid short-term and long-term disability insurance
• 401(k) with employer match
• Flexible paid time off
• 10 paid holidays
• Paid parental leave
• Employee assistance program
• LinkedIn learning access
• Paid volunteer time
• Home office allowance
• Employee resource groups
• Travel insurance
• Lifestyle spending account

Your Growth At Pax8

There's extensive room for a talented individual to grow at pace — whether that's advancing quickly in this role or exploring one of the many opportunities across our global organization. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist learning & development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors, and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive — and full visibility of what it takes to reach your next level.

About Pax8

Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organization with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

Background Checks

As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records.

Equal Opportunities

Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: