Job Details

Court Services Assistant

Under the supervision of a Court Services Manager or Court Services Supervisor, a Court Services Assistant performs specialized duties in support of Court operations including processing legal documents, performing specialized accounting duties, pursuing and securing payment of receivables and delinquent accounts, preparing minutes of Court proceedings, assisting attorneys and litigants, processing judicial decisions, and other recordkeeping duties. The Court Services Assistant is a three level series distinguished primarily by the complexity of work, level of independent judgment, and action and application of technical knowledge.

Court Services Assistant I is the entry level in the series. A CSA I initially works under close supervision performing a variety of general clerical duties associated with one segment of Court operations while learning to apply specialized court/legal practices and procedures applicable to assigned work unit(s). As a CSA I develops knowledge and proficiency, a wider variety of duties are assigned and they are allowed to work more independently. Almost all new or unusual situations are referred to senior staff for assistance.

Court Services Assistant II is the journey level of the series. A CSA II is expected to perform the full range of specialized clerical duties in support of assigned Court operations and must exercise independent judgment and action within established criteria. New or unusual situations are frequently referred to senior staff.

Court Services Assistant III is the advanced journey level in the series, providing technical expertise to operational service units within the Superior Court and may regularly be assigned some courtroom clerk duties. Incumbents perform the full range of specialized clerical duties and provide technical assistance in the more complex assignments. A CSA III will exercise considerable independent judgment and action within defined criteria.

Examples of duties include assisting the public on the phone or in person in the use of Court forms, document filing procedures, jury services procedures, and other such matters requiring the application of technical, legal, and judicial procedures and practices; receiving, examining, and filing legal documents; preparing and maintaining case files; reviewing case files for readiness of a hearing or trial; preparing and distributing calendars; maintaining trial status and availability of courtrooms; preparing and/or issuing warrants, writs, orders, abstracts, and other official documents on behalf of the Court; entering traffic, municipal code, and county code violation citations; recalling warrants, exonerating bail, preparing judgments, dismissals, or seal cases pursuant to Court order; computing, receiving, and posting payments, bail, fines, and fees; computing penalty assessments; entering bail and trust monies; and keeping various financial and statistical records.

Qualifications/requirements include one year of general clerical, accounting, or collections experience that provides knowledge of general office procedures or any combination of training and experience that provides the desired knowledge and abilities. Knowledge of public information and communication techniques, office practices, procedures, and equipment, record keeping principles, techniques, and filing systems, customer services skills, methods of locating and verifying information using source documents, document preparation, business English, spelling, and basic mathematics. Ability to communicate effectively, both orally and in writing; follow oral and written directions; learn office rules, methods, and policies; make arithmetical calculations with speed and accuracy; operate computer, calculator, and other standard office equipment; learn to perform clerical, accounting, and collection activities; accurately prepare basic financial and statistical summaries and reports; collect delinquent fees and fines; input data into various automated financial programs; demonstrate tact and diplomacy when dealing with the public, other law and justice agencies, and fellow employees.

Application and selection information includes completing your application and supplemental questions fully; showing all the relevant education and experience you possess; meeting minimum requirements at the time of filing; listing each job title and duties separately if you held multiple positions with the same employer; accounting for all employment within the last 10 years, including U.S. Military Service, self-employment, and relevant unpaid volunteer work; explaining gaps between any employment periods by way of a separate attachment to the application; and only the best-qualified candidates will be invited to test and interview for this position.