Job Details

SELPA Specialist

  2020-01-13     Butte County Office of Education     1859 Bird Street     20.37 hour  

JOB TITLE:  SELPA Specialist

WORK YEAR: Full time: 7.5 hours per day/12 months/260 days annually (Pro-rated upon hire) As soon as possible after interview

START DATE:  As soon as possible after interview

SALARY:  Salary Schedule 6A, Range 21, $20.37 - $30.10 per hour. Placement dependent on experience. Stipend pay for AA $250 annually, or BA $400 annually, or MA $750 annually, or Doctorate $1000 annually..

BENEFITS:  Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Vacation and sick leave accrued. Life insurance provided for employee.                        This position qualifies for CalPERS retirement.


ASSIGNMENT:    Oroville, CA

TO APPLY:       Visit: 

DEADLINE:   This position is open until filled; to receive full consideration, please apply by Thursday, January 9, 2020 at 4:00 PM


Under general supervision of the SELPA Director, employees in this classification perform a wide 
variety of highly responsible and confidential administrative, clerical and accounting duties; 
helps coordinate office operation, plan organize and implement comprehensive public information, 
staff information activities, media/community relations activities of the Butte County SELPA and 
its districts.


Positions at this level perform a variety of complex and responsible clerical duties including 
accounting duties and maintenance of records and files. Incumbents maintain and oversee system 
databases related to SELPA administration. Incumbents at this level require previous clerical and 
basic accounting experience involving an advanced skill level of records and office management.

EXAMPLE OF DUTIES: [May include, but is not limited to the following]:

1.   Provide complex and responsible clerical support to assigned managers
2. Compose and respond, independently or from oral instructions, notes or rough drafts a variety of 
materials including interoffice communications, work orders, forms, letters, memoranda, bulletins, 
charts, flyers, brochures; review and proofread a variety of documents
3.   Create and post public meeting agendas and public hearing notices per Brown Act regulations 
and SELPA procedure, and
take minutes of meetings as requested by the SELPA director

4. Maintain and manage SELPA forms, historical data, and reports. Prepare and maintain a variety of 
complex lists and records related to student information, personnel, financial activities and 
assigned duties, including those of a confidential nature; establish and maintain filing systems
5. Coordinate meeting activities, including room and food arrangements, contacting and monitoring 
contracts with presenters, designing flyers and tracking financial procedures to ensure presenters 
and facilities are paid
6.   Make appointments, maintain appointment schedules and calendars; make travel arrangements
7. Coordinate and organize office activities and flow of communications and information, including 
but not limited to assisting staff with Low Incidence equipment and services procedures, Community 
Advisory Committee activities, inventories and record keeping
8. Coordinate all activities for CASEMIS, SEIS, and website programs. Maintain and oversee the SEIS 
database; providing support to districts and users, creating reports and providing training as 
needed, keep document library in SEIS current, review data for accuracy and compliance for pupil 
count and other required reporting. Coordinate the implementation and activities for CASEMIS, SEIS, 
SELPA website, and to do related work as required
9. Attend SEIS and State CASEMIS conference and webinars to stay current on requirements and 
changes for special education reporting. Disseminate information to SELPA staff and districts as 
10. Compile and submit state and federal reports for SELPA, including CASEMIS Pupil Counts, DRDP, 
Personnel Data, and Annual Service Plan and Budget Plan, Local Plan revisions
11. Maintain and manage the SELPA website, including, but not limited to the calendar, staff 
development registrations and keeping website information and forms up to date
12. Independently respond to communications and requests for information based upon policies and 
procedures; explain SELPA policies, procedures and agreements in person or by telephone to 
officials, staff and the public.
13. Use a computer for the purpose of creating a wide variety of material including reports, 
flyers, grants, charts and general correspondence from rough draft, transcribing equipment or 
verbal instructions; utilize spreadsheets, data retrieval and data entry
14. Independently gather, organize, prepare, review and verify complex information for documents, 
budgets and reports
15. Act as back up to the Superintendent’s Executive Assistant when necessary
16. Perform related duties as assigned


1.   Basic accounting and advance recordkeeping principles and procedures using modern office 
equipment and software
2. Learn and understand the organization and operation of the department and outside agencies as 
necessary to assume assigned responsibilities
3.   Establish, maintain and oversee filing systems
4.   Perform basic mathematical calculations quickly and accurately
5.   Proper English usage, spelling, grammar and punctuation
6.    Business letter writing techniques
7. Use modern office technology. Must possess advanced computer skills and have the ability to 
learn and use various software programs
8.   Type accurately at a minimum of 60 words per minute with a maximum of 3 errors
9.    Communicate clearly and concisely, both orally and in writing
10.  Understand and carry out oral and written instructions
11. Perform requirements of the job with reasonable accommodation
12. Establish and maintain effective working relationships with those contacted in the course of 
13. Compose routine correspondence independently
14. Understanding of and the ability to compile and maintain financial and database records and 
independently prepare complex financial, statistical and narrative records, files and reports
15. Coordinate meeting or conference arrangements
16. Understand, interpret and apply a body of technical information beyond office policies and 


1.   High School diploma or equivalent
2. Experience that indicates possession of the knowledge and skills necessary to perform the duties 
listed above, including three (3) years responsible clerical office experience or completion of 
specialized clerical courses or certified secretarial program and two (2) years responsible 
clerical office experience in public education preferred

Occasional (less than 25%)
Ability to bend and twist, stoop, and kneel Ability to lift 40 pounds
Ability to carry 25 pounds
Ability to stand for extended periods of time

Often (25 – 50%)
Sufficient mobility to move about an office
Very Frequent (76%)
Ability to stand and move around an office
Ability to work at a desk, conference table, or in meetings of various configurations Ability to 
see for purposes of reading printed matter and observing staff
Ability to hear and understand speech at normal levels
Ability to communicate so others will be able to clearly understand Ability to operate office 
Ability to reach in all directions
Reasonable accommodation may be made to enable a person with a disability to perform the essential 
functions of the job.

NOTE: This list of essential functions and physical requirements is not exhaustive and may be 
supplemented as necessary in accordance with the requirements of the job.
1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide 
proof of identity and authorization to work in the United States.
employment. Under the direction of the Site/Program Administrator or his/her designee, BCOE 
teachers will provide an effective

TO APPLY:                Visit:
Online applications only; no paper copies will be accepted. All online applications must be 
accompanied by the following attachments;

Incomplete applications will not be accepted
•    Cover Letter
•    Resume
•    Three letters of recommendation required. At least one letter must be current, and one letter must be from a current or former supervisor
•    Typing Certificate 60 WPM with maximum of 3 errors

AAffirmative Action/Equal Employment Opportunity/Handicapped IX Employer Deaf individuals may use the toll-free California Relay Service (CRS). If you have a TTY: (530) 532-5650. If you do not have a TTY: 1-800-735-2922. Upon CRS connection, ask for 530-532-5785 for more information about this recruitment.

Do not contact this company in solicitation of any product or service.

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